Proclamation Guidelines

Proclamations are ceremonial documents signed by the Mayor and issued for: 

  • Public awareness

  • Charitable fundraising campaigns

  • Arts and cultural celebrations

  • Special honors (on the recommendation of the Mayor)

Proclamations will not be issued for: 

  • Matters of political controversy, ideological or religious beliefs, or individual conviction

  • Events or organizations with no direct relationship to the City of Canton

  • Campaigns or events contrary to City policies

Other: 

  • The Mayor’s Office reserves the right to modify or deny any proclamation request

  • An organization may request only one proclamation annually

  • More than one cause can be proclaimed simultaneously

  • An organization does not have exclusive rights to the day, week or month of their proclamation

  • A Certificate of Recognition or Congratulatory letter is an alternative where proclamation criteria are not met

 

Making a Request
 

Who can make a proclamation request:

  • Request must be made by a City of Canton resident

  • Proclamations must affect a broad group of people. We will not issue proclamations for individuals. For individuals, depending on the occasion or event, either a Certificate of Recognition or Congratulatory letter will be provided

How to Make a Request

  • All requests must be made in writing. Request can be mailed, faxed or hand-delivered or email. If mailed or faxed, please call to verify receipt by our office

  • Requests should be made at least 30 business days in advance of the date the document is needed. The exception to this rule is condolence requests- these should be made as soon as possible after a person’s passing

What Requests Should Include

  • Contact person’s first and last name, address, and telephone number

  • A brief summary and/or background of the event or organization

  • The name and date (s) of the day, week, month or event to be proclaimed

  • Draft text for the proclamation, including 4-6 “whereas” clauses

  • An indication of whether the proclamation should be mailed or will be picked up and the date

  • A date when the proclamation is needed

© 2019 by City of Canton, MS.